Central Hawke's Bay District Libraries

Both the Waipawa Library and Te Huinga Wai – Knowledge & Learning Hubare shared facilities.  Please respect other users and limit your activities to the area you have booked. 

Booking times mustinclude any time needed to set up, pack down, and return the room to its original state. This ensures the venue is ready for the next user. 

The hireris liable for any damages that occur to the property and equipment as a result of the user/groups actions. 

The hirer must ensure payment is made as per the fees and charges listed on the Council website. Payment is required at the time of booking. Recurring bookings can be invoiced monthly under special arrangement.  

The hirer will be the nominated point of contact responsible for group membersusing the premises throughout the duration of the booking. If the hirer is not the point of contact then one must be nominated.  

Adult supervisors (age 20+) are required for children and youth groups.  The recommended number of required supervisors is one adult per five children. 

Both locations are alcohol, smoke, vape and drug free. No gang patches are permitted within the facilities.  

The Community and Library Services Manageror nominee retains the right of entry at all times.  

There is public parking available at both the Waipawa Library and Te Huinga Wai – Knowledge & Learning Hub. 

Please ensure that you do not park in any loading zones, mobility parks, no parking zones, or those marked as for the use of other businesses. Parking in any of these spaces may result in your vehicle being towed. We are not responsible for any damage occurring to vehicles parked at our facilities. 

In the event of a cancellation or change to a booking, please advise staff 24 hours prior to the start of your booking. If notice is not received within 24 hours of your booking, you may still be charged. 

If you are running late, please let our staff know as soon as possible. Any bookings where attendees have not arrived 15minutes after the booking was meant to take place and no notification of changes has been received, the booking may be forfeited if other users have requestedto use the room. 

On rare occasions – such as in the event of an emergency – it may be necessary for a confirmed reservation to be cancelled. Should an event be cancelled for this reason, it will be rescheduled at a convenient time for the group and the venue. If rescheduling is not possible, a full refund will be given:

The Community and Library Services Manager has the discretion to cancel any bookings. 

Please leave the space as you would like to find it. Return tables and chairs to their original positions, remove any excess rubbish, and use the cleaning equipment supplied to clean up any mess. If you have utilised the kitchenette facility, please ensure all dishes etc have been cleaned and/or placed in the dishwasher. 

Central Hawke’s Bay District Libraries reserves the right to invoice the hirer any additional costs arising from the room hire. 

Please keep exits clear and visible at all times. 

It is the responsibility of the hirer to ensure the health and safety of all persons attending their event.  Please take all practical steps to ensure the safety and wellbeing of your group while using our meeting rooms and facilities. 

Please familiarise yourself with all emergency notices these include Fire Action Notice and Earthquake Notice located at all entrances and exits, and the location of the First Aid Kit and Defibrillator. 

If an accident occurs while using the facility pleasecontact a Library staff member as soon as possible.  

The hirer must truthfully and accurately state the type of activity the community facility is being hired for. 

The hirer shall ensure that all persons have vacated the community facility by the end of the hire period. 

The hirer must adhere to the confirmed hire period. 

It is the responsibility of the hirer to inspect the community facility at the commencement of their allotted booking time to ensure its condition is safe and fit for the purpose for the hire. Any hazards are required to be immediately reported to the Council After Hours Service via (06) 857 8060 

The hirer is not permitted to allow any illegal activities to take place in or outside the community facility during their hire period. 

It is the hirers responsibility to contact the NZ Police immediately if there are any safety concerns due to disorderly behaviour. 

The stated capacity of the community facility must not be exceeded at any time as required to meet national Building Warrant of Fitness standards. It is the hirer’s responsibility to understand the venue’s capacity and ensure it is complied with. 

The hirer must agree to these terms and conditions by signing below prior to being issued a key and/or card.