Facilitators ensure that group activities or events held in the after-hours space are productive, inclusive, and respectful of library policies. They guide discussions, manage group dynamics, and address any issues that arise, ensuring the space is used appropriately. They are responsible for those in the group without Connect to Learn access, including letting them into the building and ensuring they follow relevent policies. They are responsible for ensuring group participants are only in the facility while the facilitator with Connect to Learn access is present. 

The space is open to study groups, book clubs, community workshops, and other educational or cultural gatherings. Businesses may also use this space for meetings and trainings. Group activities must align with Central Hawke's Bay District Libraries policies.

The facilitator of the group must be inducted to Connect to Learn access which involves a brief 15 minute walk through of the space covering health and safety and Connect to Learn terms and conditions.

They can then register through the library’s online booking system or by contacting library staff during operational hours. Reservations require providing details about the event, the number of attendees, and agreeing to the library’s terms of use.

• Maintain a quiet and respectful environment.

• Clean up after use and return furniture to its original arrangement. (A vacumn cleaner is available if needed)

• Adhere to capacity limits and time restrictions.

• Avoid disruptive behaviors or activities.

• Report any damage or technical issues to library staff.

• Tables and chairs for group discussions.

• Smart televisions and integrated audio to enable advanced multimedia presentations

• A whiteboard

• Access to Wi-Fi and charging stations

• Laptops available upon request

• Tea and coffee making facilities

Yes, however groups should avoid messy or strong-smelling items and ensure the space is cleaned before leaving.